Product Specific Information

Please take note that the information below will be depended on the products purchased and delivery type (on-premise, cloud or business process outsourcing). The table below will help you with choosing the correct product family and environment that belongs to the product.

EnvironmentProduct FamilyProducts
HRMSuiteHR 4.2 and later, E&O, Time, People, Trip, T&A, Trip and Expense, SHR, Salary Review, Competence, Aditro Perform, Personec Time, Personec HR
Payroll NorwayAditro Lønn, Lønn G7
Payroll SwedenAditro L, Aditro Pay, Pension
Payroll FinlandAditro W, Aditro W KPI
ReportingFinnish market products: Verkkopalkka
Integration Services Please see specific information regarding integration services further below
AIS, Bank Service, Authority Connect

Data processed as part of product operations

In this section we have included the purpose for which our products are normally used. As part of the flexibility we want to offer to our customers all our products are highly configurable and may contain more data than initially intended. The data that is included in the definitions below is the data that is required as a minimum for our product to perform the desired output. Any other data needs to be classified by each customer.

EnvironmentProduct familyProductPurposeData categoryRetention time
HRMSuiteOrganisationEmployee administration1, 2, 3Automatic
PeopleEmployee administration90 Days
TimeAbsence and vacation management90 Days
ExpenseTravel and expense management90 Days
AnalyticsStatistical informationAutomatic
PayslipInformation resource for employee0 Days
TalentPerformance appraisal and evaluations0 Days
PayrollSwedenCalculating salary18 Months
NorwayCalculating salary18 Months
FinlandCalculating salary24 Months

Product – Please find a full list with all product names belonging to this category here.

Data category – The numbers used refer to our personal data classification. More information on the types of sensitive data we process is to be found above.

Retention time –The times mentioned here are minimum retention times and based on:

  1. Event
    Change of employment status
  2. Order
    The customer is responsible for the ordering process.
  3. System information
    Data saved in backups is excluded but will be affected one month after execution of the routine. Data in logs will remain and deletion has to be ordered separately.

We do not assume any liability if requested to lower retention times, payroll and reporting processes may be affected.
Automatic means that the data is sourced from People and records will be removed automatically as a result of the removal from People.

EnvironmentProduct familyProductPurposeData categoryRetention time
Integration ServicesConnectIntegration Service (AIS)Transfer of files1, 2, 32 Months
Bank ServiceIntegration with Bank environment7 Years
ConnectIntegration with other partiesSelectable
SFTPTransfer of filesOwn responsibility
ProductPurposeData categoryRetention time
Products that can be used to complement HRM processing1, 2, 312 Months (only server side)
8 Years
VerkkopalkkaPayslip in employee’s internet bank environment8 Years

Data processed as part of relevant legal obligations

We assist many customers in complying with their legal obligations by storing data, if you are such a customer this will be stated in your respective master agreement with us. Below you can find the categories of data and the time frame for which data is retained. Data will be shared with third parties if the below stated laws include an obligation for the customer to do so and if this responsibility is delegated by contract to Aditro. The starting point for the retention times mentioned below may be mentioned in respective laws but is normally at the end of the relevant year.

NORWAYSWEDENFINLAND
YearsYearsYears
TAXSkattelovenA-opplysningsloven10Bokföringslag7EnnakkoperintälakiLag om förskottsuppbörd10
PENSION
ACCOUNTINGRegnskapsloven5Bokföringslag7Kirjanpitolaki Bokföringslag6
RE-EMPLOYMENTArbeidsmiljølovenLagen om anställningsskydd5
STATISTICSStatistikklovenA-opplysningsloven10Lag om den officiella statistiken3Laki tilastokeskuksesta Lag om statistikcentralen3
ABSENCEArbeidsmiljøloven10Sjuklönelagen10Depends on collective agreement10
VACATIONFerieloven3Semesterlagen6Vuosilomalaki Semesterlag2-6
WORKING HOURSArbeidsmiljøloven3Arbetstidslagen10Työaikalaki Arbetstidslag2-10
SOCIAL SECURITYFolketrygdloven10Studieledighetslagen2Suomen perustuslakiFinlands grundlag5
DISTRAINTTvangsfullbyrdelsesloven5KonkurssilakiKonkurslag3
PARENTAL LEAVEFolketrygdloven10Föräldrarledighetslagen2
COLLECTIVE AGREEMENTTariffavtaler for avtaleområdene10Kollektivavtal2-10