Expense

Expense is a comprehensive, highly automated core service in Aditro HR for managing expense reimbursement for trips, mileage, travel time and representation. Complies with national regulations for Finland, Norway and Sweden.

If you work at a Nordic organization and are looking for an easy-to-use tool for processing all kinds of work-related expenses, then look no further. Expense can be used independent of your employees’ country affiliation. You can make sure expenses are correct according to each countrys regulations, and assign costs and project to each trip.

You finalize a claim and it is sent through the approval process to the employees’ manager for approval. If the manager is absent, you can specify a substitute. ​

Travel plans can be made and approved both before and after a business trip. The plan can be transferred as a new travel claim, updated and sent for approval.​ Expense is a flexible system for any organizational role.

The reconciliation function in Expense lets you verify your company’s invoices against your employees’ purchase transactions that are imported into the system.​

When you order Expense, you get a start package that includes an initial setup of Finnish, Norwegian and Swedish travel rules and the most common expense types. ​The start package can be used as is, or adapted during implementation or at a later time.​ Expense is available in English, Finnish, Norwegian, Swedish and Danish. (maximum 3)​

Expense module

Base
  • Expense Claims
  • Travel Claims

Features at a glance

Expense, Basic module

Expense claims

Have your receipts ready for documentation on the mobile. Take photos of your expense receipts during the trip and prepare your expense claim to be sent easily.

Feature overview
• Register expenses in the Daily app

Expense, Basic module

Travel claims

Give your employees the freedom to do more, on the go and out of office. Take the faster route from receipt to cash, and make paperwork and lost receipts a distant memory.

Feature overview
• Create expense reports in Aditro HR
• Manager approves in Manager app or Aditro HR
• After approval or rejection, the employee gets a notification and reminders about the manager’s action
• Transfer credit card transactions and add them to the travel and expense claims
• Get reminders for deadlines and pending to-do’s

Expense, Basic module

Common functionality

Give your employees the freedom to do more, on the go and out of office. Take the faster route from receipt to cash, and make paperwork and lost receipts a distant memory.

Feature overview
• Travel plans
• Domestic and foreign travel itineraries
• Advanced approvals
• Support for project reporting
• VAT and currency handling
• Ticket and credit card imports
• Reconciliation of purchases
• Ready to use with Aditro payroll systems
• Bookkeeping and invoicing interfaces
• Bank payments
• Reports and archiving
• Cash advances
• Mileage allowance and mileage logs
• Travel time compensation